Communications And Publicity
The procedures set forth here are designed for the Navy League organization normally operating at three levels of management, i.e. Branch, Division and National Board of Directors (including National Office).
It is imperative that RCSC and NLC Corps keep the sponsoring Branch fully informed of all activities and problems to ensure efficient operation.
Lines of Communication
Communication between the different levels of the organization must be passed through the normal chain-of-command, i.e. Corps/Branch/Division/National either upward or downward for action or information. If, in the case of emergency, it is necessary to by-pass one level, that element must be provided with an information copy so that it is "kept in the picture".Action on Correspondence
Authorities shown as action addressees are responsible for providing the answer or acknowledgement as required; they are also responsible for informing any other authorities that should be involved.Official Communications
In official communications, a person signing a letter, e-mail or other communication or referred to in the communication, should be designated by name, position and level of organization, e.g. Mr. E. Jones, President, Winnipeg Branch, The Navy League of Canada.Record Keeping
All levels of organization are required to maintain a filing system, which may be hard copy or electronic, that will permit any letter or message received to be traced; any action taken also should be recorded.Electronic Correspondence
The Navy League is a national organization with offices and members all over Canada. As a matter of policy, electronic means are the preferred method of communication. The National Office, Divisions, and Branches are expected to maintain sufficient e-mail accounts, websites or other means necessary to conduct business in a timely manner(Navy League email accounts(NL365) and web sites(GoDaddy) are available through the National Office). Members shall review the NL Social Media Guideline, which provides useful guidelines for the effective operation and management of Internet resources.While the National Office will undertake to develop and distribute the publicity releases for those events of nation-wide interest, it is most important that divisions and branches appreciate the importance and value of good relations with the local news media and the advantage of news coverage of local events.
Reports received by National Office indicate that local news media are keen to obtain material on Navy League activities.
There is also value in releasing news items of general interest to a wider public than the town in which the event occurs.
Items considered of wider interest, together with photographs if available, should be sent to National Office as quickly as possible for use in national releases and in the Navy League’s newsletter.
For any questions or clarification regarding this Communication and Publicity Policy, please contact the National Office by email at national@navyleague.ca.
January 2026